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Large Batch Support and Batch Upload of Results


Posted on October 03, 2010 in Product Updates

You may notice we’ve made a couple of changes to LabBoard over the weekend. The focus for this update was improvement of support for high-throughput scenarios, specifically, when you want to increase your lab’s efficiency by processing large numbers of samples at once. To support this we’ve improved two features of LabBoard: creating larger batches and batch uploading result files. The rest of this post will give you a rundown of how each of these new features works.

Create Larger Batches

Previously in LabBoard you could create batches with a maximum size of 25 samples. We’ve now enabled you to create larger batches by changing the page navigation in batch creation to Load More Samples. This allows you to see more samples on the same page and select more samples for batch creation.

When you click Load More Samples an additional 25 samples will be loaded into the same page . Any samples you’ve already selected will remain selected and you can continue to add more samples to your batch. You can click Load More Samples as many times as you need to, depending on how many samples you want to include in the batch.

By the way, this new way of loading additional samples has also been added to Receive Samples, so you can now receive more samples at the same time.

Batch upload of result files.

We’ve also streamlined the sample results upload feature. You were previously restricted to posting results files to each sample in a batch individually.

This was inefficient in high-throughput labs, so we’ve now added the ability to upload multiple results files at one time. Using the new Batch Upload Files button you will be presented the same browse dialog as with the individual upload feature except now, you can select multiple files. (Don’t worry; you can still upload individual sample results files the same way you used to if that’s what you want)

Here is how it works:
Within the Post Results section of your batch, click the new Batch Upload Files button in the top right corner.

To select multiple files, hold down the Ctrl key and select the samples you want to upload (or you hold down the Shift key to select a serial list of files). Once you have selected the files you want, click Ok or Open and the upload of all the files will begin.

LabBoard will take all of your uploaded results files and try to automatically infer which file belongs to which sample. It does this by looking at the result’s file name and matching the file name to any sample in the batch with the same sample Id (eg, S123456) or same sample name (eg. sample1, as entered by your client). So, if you are using this feature, it’s best to name your results files by either the sample Id or sample name. You can also append additional information to the end of the filename like “S123456 Updated.pdf” and LabBoard will still recognize it and associate it to the correct sample.

When LabBoard can’t figure out the right spot for a particular result file, it will identify it as an unassociated result and leave it at the top of the batch’s file list.

When there are unassociated files, you can manually associate them to the correct sample yourself by simply dragging the file to the correct sample. Just click on the left side of the results file on top of the six little boxes.

This will allow you to associate the results file to the sample of your choice. This drag and drop feature will also work if there is a result file associated with the wrong sample. You can just modify its association by dragging the result file to a different sample.

(FYI: The ability to drag samples is only active for files that have been uploaded but have not yet been posted for review. Once you post the results, you can no longer change their associations.)

It is also possible to post results files and leave some files unassociated to any samples. You may wish to do this if you have quality control results files that you want to have associated to a batch for documentation purposes but that you don’t want to link to any client samples. When you leave results in the unassociated section, these results files will be listed in the Results pages of the batch. They are also available during Results Review if you are using a workflow that includes this feature. While these results are viewable by all your staff they are never displayed to your clients.

We hope these changes make your use of LabBoard more efficient in high-throughput situations. If you have any questions or comments about these new features, please don’t hesitate to contact us. We are always happy to hear your feedback.

We hope you enjoy the new features.

The LabBoard Team.

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